PDF towards TIFF not to mention PDF to JPEG : Towards Convert And / or This is not to Translate : Employing Subject.
August 26, 2020 Other
New documents are constantly being authored, shared, revised and archived, creating an ongoing challenge to businesses to steadfastly keep up secure repositories of information, in addition to maintain the ever changing formats where information is composed. The wide selection of creator applications available today creates workflow and business processing challenges for organizations – even much more for big enterprises with disparate locations. Converting documents in one format to another can have many advantages for organizations, helping them realize increased productivity, better communication and enhanced process improvement, but what format should be utilized and why?
PDF, TIFF and JPEG are three file formats frequently within the electronic information age. The need to convert documents from PDF to TIFF and PDF to JPEG is determined by several issues including information accessibility, data security and file storage and archiving. These factors should be taken into account when considering what file formats should be utilized, and when:
Accessibility & Productivity
Converting documents into universally readable formats increases business process workflow in addition to worker productivity – image to pdf while enhancing colleague collaboration and communication too. Since the introduction of the TIFF standard, many variations have already been introduced. The JPEG image compression format (used primarily because it is browser supported) is a lossy format, meaning that some quality is lost when the file is compressed, which can be problematic when the file is restored or shared. Caused by these developments is that documents that were once frequently converted from PDF to TIFF and PDF to JPEG formats are actually more often kept as PDF files – due to free readers, the standardization of the format and the preservation of document integrity.
Searchability & Archiving
TIFF is a raster format and must first be scanned having an OCR engine (optical character recognition) before a report in this format can be searched. PDF is a more suitable archiving format than TIFF for a variety of reasons: PDF files tend to be scaled-down and therefore usually require only a fraction of the memory space of respective TIFF files, often with better quality. Small file size is particularly advantageous for electronic file transfer (FTP, e-mail attachment etc.), and the PDF file format stores structured objects (e.g. text, vector graphics, raster images), and makes for efficient full-text search. Plus, metadata like title, author, creation date, modification date, subject, and keywords can be embedded in a PDF (or TIFF) file, enhancing archiving and retrieval.
Files stored in JPEG format (image files), aren’t directly text searchable (and frequently don’t contain word content), but might be named with titles (or otherwise indexed) and archived and located by naming attributes. However, JPEG files of documents might be scanned via OCR, and then text searched.
Document Structure & Portability
Standard TIFF does not include any method for defining document structure beyond sequencing pages, while PDF documents can include bookmarks, hyperlinks, tags and annotations. Also, Web browsers don’t support TIFF – therefore the format isn’t helpful for Web pages – while PDF pages might be optimized for Web delivery, via an optional Adobe plug-in.
TIFF, JPEG and PDF are typical portable across operating environments – so files will appear the same on both PCs and Macs – possibly eliminating the necessity to convert some files from PDF to TIFF and PDF to JPEG.
TIFF and JPEG formats don’t contain built-in security protocols, so users can just only be allowed, or restricted, access to documents. The PDF format on another hand, includes a sophisticated security system, which can be used to set document access passwords, or restrict usage.
PDF to TIFF and PDF to JPEG – to Convert or To not Convert – there’s no one answer
As a first faltering step towards electronic document archiving, many organizations implemented TIFF archives – ensuring long-term viability, an established document structure, and a straightforward to transmit format – but one that is not easily searchable. Evolving business needs have dictated that the more functionality of the PDF format is necessary for document storage, while companies commonly use the JPEG image file compression for storage and Web compatibility for color image files. Additionally, PDF is more versatile in so it can be utilized to store JPEG images and searchable text within the document as well.
Another good format alternative for JPEG to show documents in a browser is Portable Network Graphics Format (PNG). PNG was made to displace the older GIF format, and is advantageous because it utilizes lossless compression, meaning no image data is lost when saving or viewing the image. (We’ll enter increased detail about PNG, and other file formats, in future articles.)